Features of the GBS2 (VSoft) Business System..

VSoft is a fully featured, multi-company, multi-user accounting software package.
'VSoft' is based on Microsoft Access ® and Microsoft VB.

General System Features...

The usual Debtors, Creditors, Purchasing, Stock control, Sales analysis.
(Plus all the innovations that 25 years of satisfied users could think of..)

Security

Each operator (up to 30) needs an entry Password.
For each operator, there are over one hundred ‘Privileges' that can be set to limit system access.
After a total Server failure, The VSoft system can be optioned to be back ‘on-line' within 5 min!
Picking Slips, Invoices, Credit Notes can be unconditionally directed to specific printers.

Speed of operation.

Product lines can be found in under five seconds, knowing just a few descriptive words.
The same applies for finding customers.. Thus, a Customer phone order can be taken in 15 seconds!
An "End Of Month Update" for most companies can be done in a few minutes. It can be done at the end of the day, with the Statements and End of month reports being done the next day.

Size of Business

Using Microsoft Access ® as the Database, this software has some preferred upper limits..

E.g. Under 20 workstations; Under a million products; Under a thousand invoices per week. Under 100 ‘companies' on the one server. Because reports are run on 8x11 inch paper, most $ values are limited to 99 million and most Item price columns are 999,000.
For the Small user, option settings allow the same system to be used just for home Cheque book Reconciliation.

Products/Inventory.

Product Images can be automatically displayed as you browse.
Products can be located via a few partial words from the description.
E.g. "DUC RUB ORAN" will instantly find "Rubber Ducky - Orange"
‘OEM' and other Equivalent codes from other suppliers can be linked to your codes.
Bin Locations.. Picking Slips can be printed in Bin Location order.
25 digit Product codes, Four Description fields.
Stocked products can be bundled and sold as ‘Kits' or Assembled Items.
Maintain Kits Ingredient list; Build Kits; ‘Able to Build' display; Kit Sales Reports; Etc.
The text for Fliers can be maintained on each product.
Tracks Serial Numbers and Warranty returns. Management of ‘Consigned Stock'
Average costs are maintained for automatic calculation of "Stock on Hand" value and "Accrued Cost of Sales" in the General Ledger.
Stock movement tracking.. Enables Stock ‘On Hand' Reconciliation.
Comprehensive Re-Order Level reports, Trend reports.
Automatic maintenance of Average Demand. (Used in Re-Order reports & Trend reports)

Product Pricing.

Maintain and apply Customers Negotiated Prices.
Customer STAR rating system for discounts off the List Price.
An ‘On Special' pricing system with start & end dates. (Suits customer ‘Fliers')
Customers can have a Prod. Category based discount structure.
All the above discount methods can be automatically limited for certain products with low margins.

Purchase Orders & Goods Received.

Multiple ‘Barcode scanners’ can be used to Receive orders.
Product Labels can be printed for all received items.
Goods received will maintain Lead times, Average Cost and Latest Cost.
Purchase order lines can be added or amended during Receival.
Similarly, "Receival" can be done during the initial Purchase Order entry.
Goods can be progressively received.. E.g. First to ‘On-Ship' then to ‘On-Dock' then to ‘On-Hand' (This is vital for large receivals that may take days to shelve.)

Comprehensive Re-Order reports, Trend reports
Purchasing Information for 5 Suppliers are stored on each Stock line (Price, Per-Unit, Discount, His Prod. Code.)
Utilities to Import Supplier pricing and New Lines via E-Mail
Back-orders can be ‘attached' to Purchase orders. (Goods received can then auto-fill Back-orders)

Customers.

Can handle a mixture of Wholesale and Retail customers.
"Bill To Head Office" option.
10 Mailer Flags for Mailing lists.
Powerful text editor for Standard letters including Mail Merge and Label printing.
Or.. Mail Merge to suit ‘Word ®'
Comprehensive Discount systems. (see Pricing section)

Customer Orders.

Multiple ‘Barcode scanners’ can be used to ‘Pick’ orders.
Quotations can be converted to Orders.
Multiple Orders can be merged to one or cloned to another customer.
Automatic or manual Back-ordering options.
Back-orders can be linked to Purchase orders. (Goods received can then auto-fill Back-orders)
Back-order tracking.
System for recording and reporting ‘Lost Sales'

Debtor Invoicing.

The system is very fast.. A customer phone order or invoice can be completed in 15 seconds! (Without knowing the customer code or the product code.) A customer order can be Invoiced in five seconds.
Design your own Invoice header including Logos/Pictures.
Set Disclaimer text lines and Seasonal message lines.
Bar Code readers can be used.
Invoices can be Future Dated. They can be in a foreign currency.
Multiple Invoices or Orders can be simultaneously ‘in progress' on your screen.
EFTPOS receipts are automatically batched daily and journaled to "Bank"
Cheques received are automatically batched and journaled to "Bank" via a "Bank deposit report".

Reporting.

Reports can be viewed on screen, sent to a text file or stored for later printing.
Approx. 100 standard business reports plus...
Most of the major data tables have ‘Free-Form' reports where the user can select report fields and the inclusion criteria. These ‘user designed' reports can be named and saved for repeated use.
All reports designed to run on ‘Letter' or ‘A4' size paper.

Creditors.

Payments from multiple Banks or Cards.
Bank or Credit Card Reconciliations
General Journal batches.
On screen, active list of Invoices ‘Due to be paid' (in date order)
The system handles Multiple Foreign Currencies; Automatically estimates the Purchase values of Foreign Invoices and automatically adjusts that value, month later, when the payment (in local currency) is made.

General Ledger.

It has the usual Trading Statement by Category, Profit & Loss, Balance sheet.
The Trading Statement includes ‘real-time' current margins based on ‘Accrued costs'.
It retains balances for 3 years or 36 periods.
It has ‘Sub-Account' options & Budgets that can be scaled from actuals or the previous set.
A strong feature of the ‘Chart of Accounts' is that it is based on 9 char. Alpha codes! This makes them easy to remember and allows new codes to be easily inserted in alpha order!
It can optionally display the ‘1920s' numeric codes.

Return of Goods.

(On Hand reduction, Request for Credit and adjustment of Creditor balance) can be achieved simply by using a ‘minus quantity' during Creditor Invoice entry.
Conversely, Receival can also be achieved from Creditor Invoice entry. (without a purchase order)

Note..
VSoft will probably not be totally compatible with Windows 7 for a year or two.
Even though VSoft is 100% microsoft, it is based on a thousand microsoft sub-components that may not work properly for several years. With every new OS (operating system) since 3.1 we have had to wait several years before that OS became compatible with VSoft. We never have to modify VSoft, we just wait till it works again. We don't expect Win.7 to be any different.
The fact that microsoft can take a few years to get a new OS compatible with its OWN software is one of the main reason 90% of medium to large businesses NEVER adopt a new OS before its third year or until SP2.
Many mega-corporations only upgraded to XP three years ago! (At enormous expense.) They have no intention of upgrading again for another 7 years.

The main problem for corporations is that every new OS "crashes" badly for the first few years - And every time a workstation crashes during a data-transaction, the system administrator needs to be called in. (at great expense) It was only a few years ago that XP was considered "stable".
Microsoft has conceded that this is a major problem and is now allowing users to apply new Win.7 licenses to re-installations of XP.

Coming soon..

Cash-flow Forecasting
Job Costing; Payroll.

Import data from other accounting packages..     The VS-Systems Business package is more 'featured' than MYOB or Quickbooks ®, Our database is more complex and some of its structures do not exist in smaller systems. Therefore we will only be able to implement partial data imports.